Will I make money when my book is sold online through Partridge Africa?

A royalty amount will be earned when your book is sold through Partridge Africa as well as through other online retailers.

Review the rest of this FAQ page for more details about how and when you will get your pay. Please note that when you order your book through us and receive your author-discounted price, you will not receive royalty for those books. Read the full FAQ about this below.

How is the price of my book determined?

We will provide a proposed retail price for the sales of your work in the distribution channel. The retail price we suggest is a proposed price, and you are responsible for accepting our suggested retail price or setting a different retail price for each format of the work, as long as the final retail price is within the threshold we have set.

Disclaimer:
Please note that online bookstores and other vendors may sell your book in South African rand (ZAR) or currencies other than US dollars (USD). All your transactions with Partridge Africa, however, will still be in USD.

What does "distribution cost" mean?

Distribution cost is calculated by the costs involved in offering your book for purchase through various channels. These costs include maintaining a spot for your book on a website, keeping information current, order fulfilment, customer support, and any other processes to ensure that your book is available to readers.

How does Partridge Africa calculate royalty payments?

Partridge Africa gives authors a royalty rate of 10% through our distribution channels for print and audio formats. Royalties are based on the payments we actually receive from the sale of printed or audio or copies of your book, less any shipping and handling charges or sales and use taxes. Also, we offer discounts to retail and wholesale customers, so the royalty amount you receive depends on what type of customer bought your book and any discount they received. For each royalty-qualifying sale in a print or audio format through our Book Sales Team, you will receive 25% of the retail price.

You should be aware that the largest retailers, including Barnes & Noble, Amazon and most Borders stores, place orders for Partridge Africa titles through Ingram; those orders will appear as wholesale sales on your royalty statement.

Here's an example of a common sales transaction of a printed book:
• The retail price (list price) for your paperback book is $15.95.
• Your Partridge Africa royalty rate for retail transactions is 10 percent.
• A retailer, such as Amazon, places an order for your book through Ingram Book Company, a wholesaler.
• Ingram then resells the book to the retailer.

Your royalty on this retail sale is calculated as follows:

Source
Paperback list price
Royalty %
Royalty Earned


Amazon.com
$15.95
10%
$1.60



If your book is purchased directly from our Book Sales Team, you receive a higher royalty. Your royalty on this sale is calculated as follows:

Source
Paperback list price
Royalty %
Royalty Earned


Partridge website
$15.95
25%
$3.99



For each royalty-qualifying sale of your work in digital format (eBook), you will receive 50% of the digital net, less any returns. The digital net equals the retail price less promotional discounts, distribution discounts, and sales taxes.

Can I change the price of my book later?

After the Retail Price is set, we reserve the exclusive right to modify the retail price of the work, should production costs change or market conditions warrant. You must approve such retail price change prior to it taking effect. If you do not approve the retail price change or we cannot contact you to obtain approval for the retail price change, all or certain formats of the work will be removed from distribution.

What is the author's royalty percentage?

The author receives 50% of the digital net payments received from sales of the eBook. Royalties will not be paid on copies provided free of charge or sold to the author. You will always receive 50% of the digital net sale when sold. (Therefore, if sold on partridgepublishing.com at $3.99, you will receive $2.00. If sold in the retail channel at $3.99, the channel discount (varies by partner) will be deducted from the sales price and you will receive 50% of what is left.

What is the royalty percentage for e-books?

The royalty for e-books is 50% of the net payments received by Partridge Africa.

When am I paid royalties? When do quarters start and end?

We pay royalties on a quarterly basis:
First Quarter: 1 January to 31 March (cheques are mailed in late May)
Second Quarter: 1 April to 30 June (cheques mailed in late August)
Third Quarter: 1 July to 30 September (cheques mailed in late November)
Fourth Quarter: 1 October to 31 December (cheques mailed in late February)

You are paid for the books sold and shipped in the given time frame. If a book was purchased online on 30 March, but the book was not actually printed and shipped until 2 April, then you would be paid in the second quarter, not the first, since the book wasn’t shipped until the second quarter.

You will only be paid once for the original book sale. For instance, if a book is resold in any kind of second-hand store, you will not earn a royalty on the purchase. Also, you earn a royalty when a retailer purchases your printed book for their store, but not when a consumer actually purchases your book off the shelf.

How long does it take to receive payment?

It takes about two months after the quarter closes until the royalty payments are sent to you. First-quarter cheques are mailed in late May, second-quarter cheques are mailed in late August, third-quarter cheques are mailed in late November, and fourth-quarter cheques are mailed in late February. If you have signed up to receive payments through electronic fund transfer (EFT), all the royalties you have earned will be deposited directly into your current account each quarter.

We do not receive the information reporting sales through distribution until 30 days after the close of the quarter. Then, we need additional time to verify, compile, and send out the information to you.

Can my royalty cheque be split between a co-author and myself?

No, we currently do not offer the option to split the royalty payment between individuals. This is due to tax restrictions. Any payment arrangements shall have to be made between you and your co-authors.

Can I arrange for someone else to receive my royalty payments?

Yes you can, but only if you transfer to that person the entire rights of your agreement with Partridge Africa. They will also hold the copyright for the book, but not the content of the book or your manuscript. If you would like to arrange this, please contact your publishing consultant.

Am I paid royalty on books I purchase?

It depends on how you place the order. If you place an order through Live or by sending an e-mail to Partridge Africa, you’ll receive your author discount. That means you will not receive a royalty payment for that order. This is because you receive the “royalty” as a discount up front. However, if you order directly through our website or a retailer and pay full price, then yes, you will receive a royalty payment for that purchase.

I've noticed my book being sold as "used" on websites but I have not received payment. Why haven't I been paid?

Often, retailers list books on their websites and advertise that they have “new and used” copies of books. Retailers use this as a marketing tool to entice the consumer by frequently offering a small discount on the used version. This does not necessarily mean that they have an actual copy of your book on hand, which is most likely the case if you have not been paid a royalty for the book sale. If any books are sold to a retailer, you will earn the retail royalty amount which was agreed upon.

If a retailer or third party is actually selling a used copy of the book, you would have already been paid in the past for the original sale.

Why is my book listed at a different price on certain sites?

When you publish with Partridge Africa, your book is circulated to various retail channels through Ingram, our distributor. Retailers can list the selling price of your book at whatever price they wish although most follow the suggested retail price, which you select. However, some retailers may choose to list the book higher or lower than the suggested retail price, which is completely within their rights. Regardless of what a retailer sells your book for, you will always receive the retail royalty amount agreed to during the production of your book.

How can I track my book sales?

Book sales are reported on the quarterly statements distributed with royalty cheques. Currently, we cannot track book sales mid-quarter.

Why does it take so long for Partridge Africa to post sales from retail bookstores?

All companies have a month-end close process to collect and validate financial information, and Partridge Africa is no exception. At the close of each month, Partridge Africa must collect sales and printing information from each of our business partners. We reconcile book orders and book sales with printing information to ensure that every single copy that is printed is accounted for. Then, we consolidate sales from many different sources into a single monthly statement for each author.

The process of collecting, consolidating, closing and posting sales information from our partners can take more than four weeks. It is important to remember that the sales statements are not final, however, because information posts to them as it is received. This process may take time, but we think it is essential to provide you with information that is 100 percent accurate and to account for each and every sale.

Although we strive to post sales statements as quickly as possible, four times per year it takes us six weeks to post statements due to our royalty payout schedule. During these quarterly payment periods, our staff is busy preparing quarterly statements and arranging individual royalty payments.

A bookstore ordered copies of my book at the end of last month, but those sales aren't appearing on my monthly statement. Why?

There are two reasons this might occur. First, like many publishers, Partridge Africa records a sale and pays royalties only after books are physically shipped. We may have an order in process at the end of a month, but if the books haven't shipped that month, then the sale will not be recorded until the following month.

What's more likely, however, is that the bookstore ordered either through the largest wholesaler, Ingram Book Company, or directly through its printing arm, Lightning Source, Inc. (LSI). Ingram and LSI are on a 4/4/5 accounting cycle. This means that they operate on a four-week, four-week, five-week financial calendar rather than a monthly calendar. The financial month-end close always occurs on a Friday and therefore is not always at the calendar end of the month. LSI reports monthly sales to Partridge Africa according to the Ingram financial calendar, and Partridge Africa in turn reports those sales to authors in the sales statement. Any sales in a calendar month that occur after the financial month end will not appear on your statement until the following calendar month.

How long does it take for a sale to be listed in my online “Sales Activity Report”?

The information in the “Sales Report” is updated throughout the quarter to give you an idea of how and where your book is selling. We deliver sales information to you as soon as we can, however this data cannot be updated in real time and may not reflect finalized information.

The time it takes a sale to be listed in your sales report is determined by the type of sale:

Sale type

Time until listed

Consumer sales (i.e., call-in purchases through Partridge Africa)

72 hours

Retail sales (e.g., Amazon.com)

Four weeks or more

Please note: External retailers — Amazon and Barnes and Noble — operate under their own schedules, and Partridge Africa cannot control the frequency with which they report sales information.  

How do I know that I am being paid fairly for my book sales?

You will be provided with a royalty statement showing book sales and royalty payment details each quarter. The statements are compiled and cross-examined by multiple parties to ensure an accurate record of royalty payments.

Both our printer and distributor employ independent auditing firms to verify the book sales data. Additionally, a globally recognised accounting firm conducts yearly audits of our finances to ensure accuracy.

But if you feel there has been an error in your royalty payment report, you can contact your publishing assistant to look into the matter more thoroughly.

Minimum Threshold for Payments

If your quarterly determination of royalties in any calendar year exceeds seventy-five ($75) dollars, the payment shall be issued according to the quarterly payment schedule. If the quarterly royalties due are equal to or less than seventy-five ($75) dollars, the quarterly royalty amount will be carried forward and added to the subsequent quarterly royalty amount due. Until cumulative author royalties exceed seventy-five ($75) dollars, each quarterly author royalties will be carried forward and added to the cumulative author royalties. Cumulative author royalties at the end of a calendar year will be issued by 28 February.

IRS Tax Form for Non-US Citizens

To comply with U.S. tax withholding and reporting requirements, we require a valid IRS Form from our authors. Where there is no IRS Form received by our offices identifying your Taxpayer Identification Number or Social Security Number, we are required to withhold 30% from royalties of non-U.S. residents and remit this to the U.S. tax authorities. Further, the IRS may charge you a penalty of $50 for not providing us with your correct TIN or SSN.

To ensure we are not forced to withhold any of your royalties due to U.S. tax laws, please take a few moments to complete the following IRS Form:

W-8BEN Form

Please click here for instructions on how to complete the W-8BEN Form.
Once you have completed the relevant form simply send it to the following address:

Royalty Department
Partridge Africa
1663 Liberty Drive
Bloomington, IN 47403
United States

Please ensure that all sections, including Taxpayer Identification Number and Signature, are completed prior to submitting the forms.

Forms must be submitted no later than 5 December of each calendar year.

IRS Tax Form for US Citizens

To comply with U.S. tax withholding and reporting requirements, we require a valid IRS Form from our authors. Where there is no IRS Form received by our offices identifying your Taxpayer Identification Number or Social Security Number, we are required to withhold 28% from royalties of U.S. residents and remit this to the U.S. tax authorities. Further, the IRS may charge you a penalty of $50 for not providing us with your correct TIN or SSN.

To ensure we are not forced to withhold any of your royalties due to U.S. tax laws, please take a few moments to complete the following IRS Form:

W-9 Form

Once you have completed the relevant form simply send it to the following address:

Royalty Department
Partridge Africa
1663 Liberty Drive
Bloomington, IN 47403

Please ensure that all sections, including Taxpayer Identification Number and Signature, are completed prior to submitting the forms.

Forms must be submitted no later than 5 December of each calendar year.

Will Partridge Africa send me a 1099 to report additional income from royalty payments?

If you earned $10.00 or more in royalties within a fiscal year, we will automatically send you a 1099 statement. The 1099 reports your additional income in royalties during the first, second and third quarter of the current year and the fourth quarter of the previous year. It is the form you need to use to report taxes showing additional earning or contractual work. (If you are not a U.S. citizen, you will receive a 1042, very similar to the 1099.)

If you have questions regarding reporting taxes, please contact your tax professional.

I do not have a Social Security number because I am not a U.S. Citizen. What now?

Even if you live outside of the United States, you will still earn a royalty just as our American authors do, but we are required to withhold 30 percent of your royalty earnings. This percentage will be withheld unless you apply for a foreign tax number by submitting a W-8BEN.

With a foreign tax ID, we're no longer required to withhold taxes. Any money that was previously collected can be reclaimed with your taxes at the end of the year, but we cannot repay it.

For more information, or to download a W-8BEN, visit www.irs.gov

If you need more information, we're always here to help. Please call 0800 990914 (toll-free in South Africa) or 00269 800 300 3100 (toll-free in Botswana) or +44 20 3014 3997 (international calling rates apply).